A document library is a good way to display PDF and Word documents. However, many document libraries are impenetrable blocks of links, or disorganized lists that make browsing a chore and discourage engagement.
The Document Library tool allows you to organize your documents into attractive, easy-to-navigate collections. It helps you keep your publications organized and under control, while making browsing easy for your visitors.
Below is an example of how the Document Library tool can be displayed on a page. All titles, descriptions, groups and arrangements are easily customizable.
🖼️ Example
Vision
The starting point for the whole project.
Vision StatementPDF (38.61 KB)
An overview of objectives and goals.
Vision Statement (Accessible)
MS Word (37.58 KB)
Accessible Word doc version of the vision statement.
Framework
The final framework and background documentation.
Final Framework
PDF (39.04 KB)
The final recommendations for implementation.
Final framework (Accessible)
MS Word (35.25 KB)
Accessible Word doc version of the final framework.
💡 Practice Tips
- Use groups - grouping documents can make document libraries clearer. For instance, you can designate different kinds of documents or separate documents from different stages of a project.
- Avoid having too many documents in a library - even a well-organized document library can become unsightly and difficult to navigate if it is too long.
- Keep your documents small - many people will be engaging on a mobile device and won't want to download large files.
- Preference web text - PDFs and Word documents lock your information and publications in unsearchable, difficult to read formats.
- Think about accessibility - if you are adding a PDF you may need to include an accessible Word version to comply with accessibility guidelines.